February 2021
Clerks Notes of HEYDOUR with AISBY and OASBY PARISH COUNCIL MEETING
Tuesday 9th February 2021 via Zoom at 6pm.
In attendance: Cllrs Peace, Ballaam, Taylor, Turner, Kennedy, Neville
Present: Parish Clerk, 3 members of the public, including PennyC
Actions
Public Forum:
Cllr Peace asked if any members of the public would like to discuss anything not Agend'd. PennyC mentioned that she had sent through an update from her communications with MP Gareth Davies regarding the flooding affecting Holly cottage and Lime cottage, Oasby.
Concern was raised about water freezing on the hill at Heydour and the dangers this caused. Fix my Street have been notified of concerns.
Issues around the flooding and drainage situation within the parish have been notified to LCC and it was acknowledged that ownership of drainage continued to be difficult to determine and so rectify.
Discussion took place around the lake(s) and Cllr Peace accepts there is a problem here. The Parish Council agreed to write to the current tenants at The Priory. Cllr Peace to send contact details to parish clerk.
NB. This property currently unoccupied and in the process of being sold.
1. Declarations of Pecuniary Interest
Nothing reported
2. Apologies for absence
Received from Cllr Sarah Trotter - SKDC
3. Approval of Clerks Notes – Tuesday 12th January 2021 (circulated)
a. Clerks notes of 12th January (1) approved – proposed by Cllr Kennedy, seconded by Cllr Turner
b. Clerks notes of 12th January (2 – closed session) approved – proposed by Cllr Kennedy, seconded by Cllr Turner
4. Updates from County and District Councillors
None received – Cllr Hill joined the meeting and gave an update later.
Cllr Kennedy reported that she would like to talk with Cllr Trotter regarding some scrambling activity in Nightingale Wood, and possible effects on residents particularly in Aisby. Parish Clerk to email with Cllr Trotter.
5. Planning matters:
Planning ref. location remarks date
S20/2087 o/s The Old Forge, Aisby Consent granted for works to Sycamore trees T15/T16 1st February 2021
Planning granted as notified
S21/0078 Fell and remove T1 Willow tree Comments by 10th February 2021 27th January 2021
Councillors accepted that this was a very old tree – no objections noted
S21/0049 North Barn, Aisby Single storey extension to outbuilding – comments by 17th February 2021 27th January 2021
Applicant present at meeting – confirmed that the extension would be built of similar materials and in the same style as existing – no objections raised
S21/0209 28 Village Street, Oasby Trees in CA – section 211. Notice of consent. Comments by 22nd February 2021 8th February 2021
Councillors agreed the trees were in a CA and raised no objections
6. Clerks Update
Parish Clerk/RFO gave update on the financial position of the parish council accounts – the current balance stands at: £7,588.12
Cheques authorised by council:
8thFeb 2021 395 * Donation – reissue of chq St Michaels Church £754.00
8thFeb 2021 396 HMRC Period 10 £22.40
8thFeb 2021 397 W E Moore Period 10 salary £90.10
* a duplicate cheque has been made out for the donation agreed for the Church. This due to incorrect payee details
7. Parish Council work plan/diary
Parish clerk has produced a work plan (circulated) covering the primary activities of the council throughout the year. Clerk agreed to circulate with each Agenda prior to meetings
Clerk to send work plan prior to each meeting
8. Annual Parish Meeting – May 2021
It was agreed that both the Annual Parish meeting and the Annual Parish Council meeting would take place in 2021 (cancelled in 2020 due to COVID-19). The meetings would take place via Zoom as it was likely that restrictions would still be in place that that time. If you would like to attend please contact the Clerk at: Heydour.clerk@outlook.com
The date/time for the meeting will be Tuesday 18th May 2021. 6pm.
Clerk to arrange guest speaker –– Safer Together Officer – SK area.
9. South Kesteven District Council:
• Draft Design Guidelines for Rutland and South Kesteven (SPD) – public consultation
• Draft statement of community involvement – public consultation Councillors to read consultation documents and this to be Agenda item at next meeting
10. Parish Council website update
Parish clerk gave an update on developments this month on the new website – mainly that council policies have now been uploaded, clerk has also uploaded information about bad weather etc in Latest News. Clerk to give update at each meeting https://heydour-aisby-oasby.parish.lincolnshire.gov.uk/
Website and launch to be standing agenda item
11. Next-door App and website
Discussion took place about the possible use of the 'Next-door' App which is available. It was noted that the App covered a wide area – various options were considered including alerts via different websites. It was noted that the website at: www.inyourarea.co.uk does allow a narrowing of searches.
In addition, the clerk reported that the alert facility previously available on the parish council website is currently unavailable on the new website. Clerk has followed this up with LCC and this facility will be available in the future.
Parish Clerk was asked to make enquiries with the person who carried out initial works on the website to see if there is any facility that can be incorporated.
Clerk to enquire about alert system for website
12. Speed cameras/signage
Cllr Neville gave an update of her enquiries regarding costs and arrangements for installing speed notification signage. Cllr Hill (LCC) said that the first point of contact should be the Lincolnshire Road Safety Partnership.
It was accepted that the 'Top Road' was possibly the only place that signage would be most effective.
It was agreed that a traffic survey would be requested after lockdown restrictions had been lifted.
Clerk to enquire from local parish councils regarding their experiences.
Agenda item, next meeting
13. Traffic Mill Lane
Discussed previously within (12) above
14. Play equipment inspection and repairs
Cllr Kennedy has reviewed the condition of the play park.
Parish Clerk was awaiting quotes for repair works
Cllr Martin Hill update – Cllr Hill reported that COVID rates appeared to be static at the moment. Cllr Hill highlighted the risks of workplace transmission and urged caution and for people to adhere to the rules of lockdown. It was reported that vaccination programme was being rolled out across the county and that people had the choice of either using the GP led service or the national service to get the vaccine.
The Prime Minister is to set out his pathway for recovery on 22nd February with the likelihood of schools re-opening on or around 8th March.
Cllr Hill reported that the annual budget for 2021/22 has now been set with council tax being set at 2%.
£10million has been allocated for repairs for local highways (minor roads)
£12million has been allocated for support grants of up to £10,000 for small businesses impacted by COVID-19
Cllr Hill reported that with regard to drainage/potential flooding locally; progress has been made on site in Heydour, and that the area and inspection chamber was now clear. It was mentioned that water was still bubbling out in times of heavy rain particularly. In addition it was also noted that water was still draining off areas from the Millennium Green. Cllr Hill agreed to discuss with the committee.
Cllr Hill had also been in discussion with residents regarding drainage issues adjacent to North Barn in Aisby – some inspection works have been carried out and that this is work in progress.
Parish Councillors expressed their thanks to Cllr Hill for his actions
Council decided there was no necessity for a closed session
15. Date(s) of next meeting
Parish Clerk suggested that dates be set for future meetings and the following dates were agreed – these to be published on the website and notice boards:
• Tuesday 9th March 2021
• Tuesday 13th April 2021
• Tuesday 18th May 2021 – annual meetings
• Tuesday 8th June 2021
• Tuesday 13th July 2021
• Tuesday 20th July 2021
All meetings will be held via Zoom and at 6pm unless otherwise notified. Please contact the Clerk at Heydour.clerk@outlook.com for invitations to meetings