March
Clerks Notes of Heydour with Aisby and Oasby Parish Council. Tuesday 10th March 2020
Present: Cllrs Richard Peace, Lee Ballam, Pippa Kennedy, Nick Turner, Jason Taylor, Sarah Neville
Members of the public: 7
1. Declarations of Pecuniary Interest
No declarations were received
2. Apologies for Absence
No apologies for absence were received
3. Approval of Clerks Notes – Tuesday 14th January 2020 (circulated)
Clerks notes of 14th January 2020 agreed
4. Updates from County and District Councillors
Cllr Hill (LCC) – not present at the meeting, but called in by telephone and gave update – see below.
Cllr Trotter (SKDC) – informed the Council that the recent application for a ward grant has been approved. Will follow up with information requested about ditches and dykes.
Cold Harbour planning application – an appeal will take place on 21st March. The applicant has increased the number of units. Appeal against number of cars. The Parish Council noted that this is the most unsuitable piece of land for the proposed purpose. Local councils and residents have objected but the applicant does have right to appeal. It was agreed that the Clerk was to resend the information objecting to the application to Councillors for approval. Clerk to find previous representation and send around for approval.
NB: The planning appeal has been postponed indefinitely.
Cllr Peace suggested a grant recipient for next year's SKDC Cllr grant
Potholes A52 – Oasby – feedback from Cllr Hill. Reported to Highways.
Cllr Hill has visited Aisby to look at the drainage problem – broken drain outside Fox Cottage, Aisby, not fixed yet – but in hand. If delayed pathway will get washed away. There is a planned ‘drive around’ on Thursday.
PUBLIC: A big issue is outside Fox Cottage, Aisby, no one wants to take ownership. It was reported that this been attended to with draining rods, however it needs digging up and re doing.
Aisby – waiting for works to be done outside Fox Cottage. Run offs from fields, are they being maintained? Each can act in isolation to do something but that moves the problem around. Investigation into run offs and ditches suggested. Plans to be obtained from skdc. Cllr Trotter will chase this
Ditch has been cleared on Nightingale lane on right hand side, but it was reported that now water is crossing the lane.
Oasby – Craig from Welland Internal Drainage Board has visited and is keen to do something – talk to landowner regarding maintenance of ditches.
Thanks to Jason and Sarah –who have been IDB and SKDC to arrange a meeting. Richard – advised councillors to look out for email from the clerk asking about availability on a couple of dates. Possible 5.00pm meeting – we will keep people informed of what they say. They are sympathetic. Want to consult PC before any action.
Welland IDB doesn’t have responsibility for drains locally – this falls with LCC/SKDC
It was agreed that the Parish Council need a strategy for action and maintenance
The Parish Council agreed to form a subcommittee to establish ownership of all ditches in the parish. When this is done the parish council will discuss contacting owners of neglected drainage channels. Jason, Simon, Lee, Sarah. The Parish Council agreed to co-opt Simon Jones to the subcommittee.
Suggestion is to deal village by village. Richard agreed to draw up Terms of Reference for the subcommittee.
5. Finance report:
Payments:
HMRC 301 PAYE Feb/March 2020 44.80
Wendy Moore 302 Salary Feb/March 2020 179.60
Heydour Village Hall – donation 303 Donation 350.00
Heydour Village Hall – room 304 Room Hire 135.00
BDG Mowing 305 Mowing contract
ICO (Information Commissionaires Office) 306 Annual membership 2020 40.00
TOTAL PAYMENTS
All payments agreed by parish council
Sarah request for funds for grass seed and daffodil bulbs – agreed Cllr Turner happy to assist
Thanks to Sarah for all works she has done. Thanks to Cllr Turner for donation of bulbs.
Thanks to Sarah for installing Dog bins and agreeing to their emptying.
Further new bin will be placed top of Ancaster lane turn to heydour. £150 is available to spend from the SKDC grant.
Parish Council have received a donation request from St Michaels £200.00 – this was agreed
It was agreed to carry forward the LALC invoice for 2020/21 membership to May meeting
6. Planning matters
• S20/0177 – Land off Mere Lane, Aisby – Application – parish council are concerned that this is outside the curtilage of the village, and possibly not in keeping with the area. NB: this application has since been approved
• S20/0182 – Nightingale Lane, Aisby – Application – parish council agreed to submit observations noted:
i. Ensure fully adequate drainage is put in place, stating the obvious this development could create further drainage problems in the dyke
ii. Ensure the character of the Bridle Path is not compromised and not tarmacked.
iii. Ensure that screening of the lane by trees is maintained to maintain the integrity of the bridle path.
iv. Have a provision for no caravan parking or unsightly vehicles.
•
• S19/1939 – Oasby House – Granted 3rd March 2020
• S19/1940 – Oasby House – Granted 3rd March 2020
• S19/1105 – Dembleby Farm, Ropsley – Not granted 2nd March 2020
• S20/0371 – Tree, Village Street, Oasby - the parish council asked who owns the tree? No objections.
•
7. Maintenance and upkeep of ditches and dykes: this matter was addressed earlier in the meeting
8. Drainage/Flooding issues: this matter was addressed earlier in the meeting
9. Damage to the old Village Green and verges in Aisby is occurring and the old Village Green o/s Guys house. Adopted by PC. Photos were shown to the council. As evidence. From 5/6 years ago in better state of repair. Roads in poor state of repair and disintegrating. Letter has been circulated. What do Cllrs want to do? Parking is a problem. Do people have an idea of what they want? Looks much bigger 5/6 years ago.
Sad that this has been a lovely green. The green is a registered green and it is unlawful to drive over or damage. Cllr Sarah Trotter will ask about this matter at the walk around on Thursday. The damage to verges in Ancaster Lane Oasby was noted – residents are intending to repair
10. Travellers Sites – parish council discussed the proposed site for travellers off the A52, and noted the appeal on 21st March 2020
11. Grass cutting contract – BDG mowing – quotations received
PC grass £22 per cut – hedge cutting x £160 x 2
Parish council agreed that this was a good deal and agreed to accept
Mow and strim all grassed areas as in map - £250 per cut
Approved by council
Cllr Peace circulted maps showing Parish boundary, village curtilage and conservation area.
Folder of maps will be kept at VH
12. Hedge Cutting see above
13. Playground Inspection and Maintenance – is overdue – will cost £200/£250
Parish Clerk will arrange this
14. Sycamore Tree Inspection
Overdue – protected trees outside Richards house. £150 – agreed. Parish Clerk to arrange this
15. Corona Virus update and future activity of the Parish Council
Councillors were advised to keep up to date with news and local issues
16. New Parish Council website
Parish Clerk explained that LCC are currently developing new websites for all town and parish councils. These will be rolled out over the coming weeks and training will be delivered for clerks. Parish Clerk to keep councillors informed
17. LALC Annual membership2020/21 - agreed
18. Date and time of next meeting
Frequency of meetings – Jason suggested to continue with – bi monthly meetings
Possibility of virtual meetings in the future due to Coronavirus
Next scheduled meeting will be the Annual meet on Monday 4th May 2020 subject to change