2025 Parish Council Meeting Minutes

DRAFT MINUTES OF HEYDOUR with AISBY and OASBY PARISH COUNCIL MEETING

Tuesday 11th November 2025 at 7.00 pm in Heydour Parish Hall

Cllrs Present: Ballaam, Kennedy, Peace (Chair) and Smallwood

In attendance: D.Cllr Trotter, R. Boden (clerk) and 2 members of the public

AGENDA

Chairman's Welcome and Housekeeping.

The Chair welcomed those in attendance and thanked the clerk and her husband for building a new noticeboard, as the old board had deteriorated beyond repair.

25091. PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

- Report from C. Cllr Hill. No report

- Report from D. Cllr Trotter. As part of SKDC's plans to become a Unitary Authority, they are opting out of having Rutland join the new group. The plans will be submitted shortly.

Two by-elections have been called for Aveland and Belmont, and they will be held on the 11th December.

S25/1916 Planning for Wildwood has been called in to the planning team. S25/1853 Land off Mere Lane has legalities been put forward.

The Christmas Lights switch-on is on the 30th November in Grantham.

- Questions or Points raised by residents and members of the public. A member of the public asked whether a seat could be placed in Heydour as part of the circular walk around the villages. Several positions were mentioned for the bench. The clerk will look into it and report back at the next meeting.

Cllr Peace asked about the dead sycamore tree on the verge outside the cemetery that could come down in a storm. Will report on Fix My Street.

COUNCIL SESSION

25092. To receive Declarations of Pecuniary or Non-Pecuniary Interest. No Declarations of Pecuniary or Non-Pecuniary Interest were declared.

25093.To receive and accept Apologies for Absence. It was resolved to receive and accept the apologies of Cllrs Caldwell and Sylvester.

25094. To approve the clerk's notes for the meeting held on 10th September 2025 and for the chair to sign. It was resolved to approve the clerk’s notes for the meeting held on the 10th September 2025 and for the chair to sign.

25095. Finance: 2025/26

a) To note £8,800 has been moved to Hinckley & Rugby Building Society. It was noted that £8,800 has been moved to Hinckley & Rugby Building Society

b) To receive the clerk's report on payments between meetings.

It was resolved to accept the clerk’s report on payments between meetings.

c) To note payment from SKDC for the Community Cleaner Grant of £463.32 and consider paying Millennium Green for litter picking. It was noted that the payment from SKDC for the Community Cleaner Grant of £463.32 had been received. After discussion the Council resolved to retain the money and look to see if there are other ways that it can help the villages.

d) To note that the Virgin bank account after receiving the grant is £5,306.85 in credit. It was noted that the Virgin bank account, after receiving the grant is £5,306.85 in credit.

e) To approve the payment of £64.82, as per the expenses form, for the build of the noticeboard. It was resolved to approve the payment of £64.82, as per the expenses form, for the build of the noticeboard. It was also requested to pay the mileage to Bourne on the 10th November for the SKDC update on their bid as they become a Unitary Authority. 54 miles @ 45p a mile = £24.30, to be ratified at January meeting.

f) To review and consider approval of bank reconciliation and for the Chair to sign. It was resolved to approve the bank reconciliation and for the Chair to sign.

25096. Clerk's Report. To receive updates between meetings.  Cases of Avian Flu are being reported and Oasby village is on the edge of the outer area. Posters have been put up in the bus stops. The clerk has attended training on ‘Introduction to planning’ and is attending a Mock Trial being held by Work Nest shortly. She has received a bursary to complete the Level 4 Certificate of Higher Education in Community Governance, which will start in February.

25097. To discuss the registration of the land owned by the Millennium Green that they have given to the Council for the playground. The Council thanked the Millennium Green for their help in communication over the land owned by them. The clerk is to research costs for the change of ownership and place this on the next agenda. 

25098. To consider the Emergency Plan that has been put forward to the Lincolnshire Resilience Forum. It was asked that the sites of sandbags and the salt on order be placed on the plan. It was resolved that the plan be accepted and for the Council to work with the Lincolnshire Resilience Forum.

25099. To consider and adopt the IT policy, as required for Assertion 10. It was resolved to adopt the IT policy, as required for Assertion 10.

25100. To approve the clerk’s request to attend the Clerk’s Networking Day on the 20th November at a cost of £25.00. It was resolved to approve the clerk’s request to attend the Clerk’s Networking Day. The Council also resolved to pay the mileage for the clerk to the networking day,

25101. To consider sharing the cost of the Routine Inspectors Course on the 24th June 2026 with examination at a cost of £260 + vat. It was resolved to share the cost of the Routine Inspectors Course on the 24th June 2026.

25102. To discuss the maintenance of the bus shelters and the need of painting. It was resolved to discuss the painting of the bus shelters at the next meeting, after costs have been received.

25103. To discuss and comment on the budget for the next financial year, 2026-27. Cllrs discussed the budget for the financial year 2026-27 and asked relevant questions. This will be placed on the next agenda before a final budget and precept is agreed.

25104. Planning matters: 

a) New – To discuss the planning applications received from SKDC

b) Current 

S24/1782 – Land Adjacent to The Croft, Ancaster Lane, Oasby – Awaiting Decision

S25/0864 – House and Kennels next to Aisby Grange, Mere Lane, Aisby - Approved

S25/1194 – Glebe Farm, Welby Road, Oasby, Grantham, NG32 3LU – Refused

S25/1350 - Heydour Parish Village Hall, Aisby, Lincolnshire NG32 3NE – Approved

S25/1632 – Orchard Way, Oasby, NG32 3ND - Approved

25105.To review and amend the work plan as necessary. All up to date.

25106. Date and time of next meeting. Wednesday 14th January 2026 at 7.00 pm

Meeting closed at 8.00pm

APPLICATION REFERENCE: S25/1916 (King & Keerman)
PROPOSAL: Erection of detached dwelling, garage, hard and soft landscaping and re-wilding zone
LOCATION: Wildwood, Nightingale Lane, Aisby, NH32 3NE 
APPLICANT: Messrs King & Keerman

Concerns raised by Heydour, Aisby & Oasby Parish Council.
Precedent
In 2022 planning application S22/1235 was granted via Class Q status. This allowed for the conversion of the agricultural building to a simple 2-bedroom residential house, without planning permission.
Planning application, S23/1913, was refused, as was the appeal for the demolition of the existing barn and the erection of a detached dwelling, detached storage building, and formation of a re-wilding zone.
The refusal and appeal confirmed that the development would place a dwelling in Open Countryside without demonstrable need, contrary to Local Plan Policy SP5.
In 2024 a smaller development was submitted, S24/1822 for the demolition of the existing barn and the erection of a 2-bedroomed detached building. This was duly granted.

The Parish Council discussed the application at the meeting held on the 11th November 2025 and has the following concerns regarding this application.

Scale and Intensification Beyond Previously Approved Development
The new planning application is larger in area than the application S24/1822 and consists of 3 bedrooms / bathrooms with an extra 4th bedroom / TV room downstairs.
The Parish Council considers this an unjustified intensification on a site previously approved only for a smaller dwelling, and notes that earlier larger-scale proposals have already been refused and dismissed on appeal.

Conflict With Spatial Policies SP2, SP3, SP4 and SP5
Policy SP2 – Aisby as a “Smaller Village”
Aisby is classed as a Smaller Village in the SKDC Local Plan 2011-36 , where development must comply with Policies SP3, SP4 and other relevant policies, and must not compromise the village’s character or pattern of development.

Policy SP3 – Infill Development
The proposed development is behind existing houses and not within the built-up frontage (SP3a) and outside the main built-up form of the village (SP3b) 
Due to the positioning of the proposed build, it is believed that it would result in negative consequences for the residents in neighbouring properties. The size and scale of the build from a small barn to a larger four-bedroom house is the main concern (SP3d). However, the proposed new build is taller than the previous application (SP3c), potentially resulting in an impact on the surrounding landscape and causing a subsequent loss of privacy for adjacent residents (SP3d).
The site is not previously developed land. Appendix 1 of the Local Plan explicitly excludes land currently or formerly occupied by agricultural buildings. The building gained Class Q status only because it had been used for agricultural purposes, housing Jacob sheep.

Policy SP4 – Edge of Settlement Development
The area and village have recently undergone several new builds and the design of this build is considered inappropriate in scale and character for this setting (SP4b). Due to its location, it is well beyond the development footprint of Aisby (Sp4c) and the proposed development extends well into the open countryside (SP4d).

Policy SP5 - Development in the Open Countryside.
Development in open countryside is restricted to proposals with an essential need to be located outside the settlement. This application does not meet any of the SP5 criteria and therefore conflicts with the policy.

Impact on Local Character and Landscape
The proposal would introduce a larger, taller, and more suburban-scale dwelling than previously approved. The increase from a modest barn to a four-bedroom house would materially alter the rural landscape. The siting would likely result in the erosion of the village’s rural edge and character, loss of privacy for neighbouring properties and an increased visual prominence
The Council notes that Aisby has experienced several recent new builds, and the cumulative impact of further oversized development risks changing the character of the village.

Design SPD and Lack of Justification
The Local Plan requires proposals to have regard to the emerging Design SPD.
Given the increased footprint and encroachment beyond established buildings, along with the lack of contextual sensitivity, the Parish Council does not consider the proposal to comply.
The Design & Access Statement does not show recent housing that is in the process of being built towards the North of the application

Conclusion
For the reasons above, the Parish Council considers the proposal to be contrary to Policies SP3, SP4 and SP5, and therefore not supported under SP2.
The development is not sympathetic to the setting or character of Aisby and represents an inappropriate extension into open countryside.
The Parish Council does not support this application.