2024 Parish Council Meeting Minutes

MINUTES OF HEYDOUR with AISBY and OASBY PARISH COUNCIL MEETING

Tuesday 9th July 2024 at 7.00pm in Heydour Parish Hall

Councillors Present: Cllrs Ballaam, Peace (Chair), Smallwood and Sylvester.

In attendance: D. Cllr Trotter, Parish Clerk Boden and 2 members of the public.

AGENDA

Chairman's Welcome and Housekeeping

24051. PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C. Cllr Hill. No report was received.

Report from D. Cllr Trotter. Cllr Trotter’s report covered:

• A murder had happened at Wellhead Park and 5 men had been arrested

• A member of staff has been attacked at the SKDC offices and due to this security has been increased.

• The marketplace in Grantham is due to be finished by mid-August.

• The shared prosperity fund is still open.

• The Anglian water pipeline that is to run between North Lincolnshire and Essex is delayed. Covid and the war in Ukraine have been mentioned.

• The Police and Crime Team have produced a fraud prevention pack – Cllr Trotter gave the clerk a pack

• The first application (107.86 acres) for a solar farm within the local area has been submitted. Though it does not cover Heydour PC it is very close and affects Welby PC.

Questions or Points raised by residents and members of the public. A member of the public would like to express congratulations to the Chair and Cllrs on the production of the recent newsletter.

COUNCIL SESSION

24052. To receive Declarations of Pecuniary Interest. No declarations were received

24053. To receive and accept Apologies for Absence. It was resolved to accept Cllr Kennedy's apologies for personal reasons. No apologies had been received from Cllr Turner who was not present.

24054. To approve the clerk's notes for the meeting held on Tuesday 14th May 2024 and for the chair to sign. It was resolved to approve the clerk’s notes for the meeting held on Tuesday 14th May 2024 and for the chair to sign the minutes.

24055. Finance: 2023/24

a) To receive the clerk's report on payments between meetings.

Current balance of account £9,200.05, this includes the VAT reclaim.

It was resolved to approve the clerk’s report on the payments made between meetings

b)To note the VAT reclaim of £98.81 for 23/24 has been received. It was noted that the VAT reclaim reclaim of £98.81 has been received.

c)To review and consider approval of bank reconciliations. It was resolved that the bank reconciliation be approved.

d)To review the 1st quarter spending against the budget. It was resolved that spending during the 1st quarter against the budget was positive.

e)To approve a budget adjustment and the creation of an asset fund. After discussion, it was resolved to change the heading of playground replacement, under earmarked reserves, to asset replacement and increase the sum to £500 yearly.

24056. To review the new Financial Regulations (Copy sent in Cllr pack but on the website). It was resolved to accept the new Financial Regulations 2024.

24057. To discuss the purchase of extra hours from LALC for website maintenance. The website is legal and all work that was requested by the Internal Auditor has been carried out, using the initial purchase of 5hrs from LALC. The PC is now at -17minutes. It was resolved to purchase a further 3 hrs from LALC at £54.00

24058. To discuss the change of bank and to sign the mandate. The clerk had researched 3 banks that could accommodate a PC account and all did not give free banking anymore. It was resolved for the clerk to have another set of discussions with the current bank by visiting the local branch in Grantham. She would report back at the next Council meeting.

24059. To review the degradation of the verge at the Roadside Nature Reserve verge at Heydour Lodge. A Conservation Officer from the Lincolnshire Wildlife Trust had contacted the Council regarding the loss of the verge at the Roadside Nature Reserve at Heydour Lodge (Ropsley Road). They have no power to request a weight limit from LCC and would like the PC to consider requesting one. It was resolved for the clerk to contact Cllr Hill and ask for his support.

24060. Clerks Report

a)To receive an update on the requested Archer Survey. The clerk had been in contact with the Road Safety Partnership and had been informed that no further Archer Survey would be carried out for 12 months to allow the new speed limit time to embed. 

b)To note the requirement of the completion of DPI forms from SKDC. SKDC have requested that new DPI forms are submitted each year.

c)To receive an update on the playground questionnaire and further developments. The questionnaire results were read out, along with any relevant comments. The clerk has invited 4 play equipment companies to visit the playground to design and price new equipment. Three companies have been out within the last few weeks and have started the process of drawing up designs. Once the clerk has 3 quotes applications for grants will be submitted and a public meeting can be arranged to view the plans. A rough guide price of £30-40,000 has been suggested.

Results of Questionnaire

1, Does the parish council (PC) need to continue to provide playground facilities?  Yes 16 No 4

2, Would you support an application by the PC for funding from outside sources such as lottery funds or local authority grants?  Yes 16 No 4

3, Given the age of the equipment and the probable need to replace/upgrade the whole of it in the near future would you support an application for funding to replace the whole set of equipment - swings, slide, rocker, and climbing frame, including the soft-landing areas? Yes 16 No 4

4, If no funding or limited funding became available, would you support the PC in raising funds via council tax?  Yes 14 No 5

5, What is the main piece of equipment you would want the PC to keep? All 1, Swings 10, Slide 3, Climbing frame 2 (with new extension 1)

6, Is there any other piece of equipment that you would like to see installed? Area for small children 1, Balance beam 1, Climbing frame extension 1, Path from carpark (no gravel) 1, Roundabout 1, Seating table 1, See saw 2, Sensory items 1, Stepping stones 1, Trampoline 1, Zip wire 1

24061. To consider the emptying of the dog waste bins. SKDC had carried out a one-off emptying of the bin by the Church but could not take on the role permanently. Due to not having anyone available to empty the bins it was resolved for them to be removed and signs placed asking for dog walkers to take their waste home. Cllr Ballaam will remove them and the clerk sort the signs. Cllr Smallwood will inform the resident whose land the 2nd bin is situated on out of politeness. 

24062. To consider the use of mapping layers from SKDC. It was resolved not to use the mapping layers available from SKDC.

24063. Planning matters: 

   a) New – To discuss the planning applications received from SKDC

b) Current 

S24/0473 - Sec 211 Mill Lane, Oasby – Approved

S24/0399 – Mere Lane, Aisby – Approved

24064. To review and amend the work plan as necessary. To note that the work plan has been updated.

24065. Date and time of next meeting. Tuesday 10th September at 7.00pm

The meeting closed at 8.35pm