2024 Parish Council Meeting Minutes

DRAFT MINUTES OF HEYDOUR with AISBY and OASBY PARISH COUNCIL MEETING

Tuesday 12th March 2024 at 7.00pm in Heydour Parish Hall

Councillors Present: Cllrs Ballaam, Kennedy, Peace (Chair), Smallwood and Sylvester.

In attendance: C. Cllr Hill, Parish Clerk Boden and 8 members of public.

AGENDA

Chairman's Welcome and Housekeeping

24013. PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C. Cllr Hill. Cllr Hill reported that over 800 houses had been flooded within Lincolnshire creating over 600 Section 19 reports. Each of these needs to be investigated as to why the flooding occurred and how it can be achieved to stop it from happening again.

 A lot of improvement work has already been carried out in Aisby and it is on the agenda for the Council to discuss allowing pipework over Council-owned land, which will improve drainage.

LCC has invested £6M in flood evaluation schemes for larger villages with £4M on maintenance. They have purchased 4 jetters and a cutter to add to their fleet and have added to the team.

Cllr Peace thought that there may still be an issue with the pipework under the road, outside Foxdale, in Oasby. Cllr Smallwood had walked the village during the last torrential rain and filmed the water flow. The clerk has this on her phone and will forward it across to Cllr Hill.

Report from D. Cllr Trotter. Apologies received. The clerk read out the report which is attached at the bottom.

Questions or Points raised by residents and members of the public. No questions.

COUNCIL SESSION

24014. Declarations of Pecuniary Interest. No declarations were received.

24015. To receive and accept Apologies for Absence. No apologies had been received from Cllr Turner who was not present.

24016. To approve the clerk's notes for the meeting held on Tuesday 9th January 2024. It was resolved to accept the clerk’s notes from the meeting held on Tuesday 9th January 2024 and for the Chair to sign the minutes.

24017. Finance: 2023/24

a) To receive the clerk's report on payments between meetings.

Current balance of account £4,716.23

It was resolved to accept the clerk’s report on the payments made between meetings.

b) To review and consider approval of bank reconciliations. It was resolved to approve the bank reconciliation.

c) To note the precept for 24/25 has been submitted to SKDC. The precept for 24/25 has been submitted to SKDC.

24018.  Clerks Report

a) 80th D-Day Anniversary. The clerk had spoken to the village hall and at present there is not enough help to host an event for the 80th D-Day Anniversary.

b) Referral of first-time sewerage dispute in Aisby. The PC had been originally informed that they did not have the authority to appeal and that this must come from individuals. Mr Will Tipper (Senior Advisor, Environment Agency) has since been in communication with the clerk and it has been decided that she will become the contact point. Cllr Peace allowed a member of public to speak and inform the Council that Mr Tipper had stated that he would be visiting Aisby at some point.

c)The bag of sand that was given by SKDC is starting to split and the clerk had been previously advised that LCC do not supply sand bins. It was resolved for the clerk to look at the costings of a sandbox.

24019. To request permission for LCC to install a pipe across land owned by the Council on Green Lane, Aisby. LCC had requested permission to install a pipe across land owned by the Council as part of the drainage works in Aisby. It was resolved that the Parish Council permit the pipe to be installed. The clerk will email C. Cllr Hill.

24020. To review the Internal Audit carried out on the 29th January 24. Copies of the Internal Audit had been circulated to the Council before the meeting and the clerk gave a brief synopsis of the Internal Audit. The clerk will add this to the website for transparency. A further audit will be carried out on the end-of-year accounts before being signed off for the AGAR.

24021.LALC:

a) To consider the joining of LALC for financial year 24/25 at a cost of £150.02. It was resolved to join LALC for the financial year 24/25 at a cost of £150.02.

b) To consider the joining of the training scheme for financial year 24/25 at a cost of £110 +VAT. It was resolved not to join the training scheme for the financial year 24/25 at a cost of £110 +VAT.

c) To consider the use of LALC for the website maintenance service. The Internal Audit had picked up that the website does not have the 5 years of agendas, minutes, and accounts required and it was felt that LALC could carry out this work faster than the clerk could. It was resolved to purchase 5 hours of website maintenance service from LALC at this stage.

24022. To consider using BDG mowing contractors, along with St. Michael and the Millenium Green for the grass cutting and hedge trimming for the year 2024. The prices have risen slightly for the next year's cuts of the grass and hedge but it was felt that it still affords excellent value for money and it was resolved for the Council to continue using BDG mowing contractors.

24023. To review policies listed below:

a) Complaints policy. It was resolved to accept the Complaints policy.

b) Document Retention Scheme policy. It was resolved to accept the Document Retention policy.

c)  Publication Scheme. It was resolved to accept the Publication Scheme.

24024. To consider meeting dates for the next Council year – 14th May, 9th July, 10th September, 12th November 2024, 14th January, 11th March and 13th May 2025. It was resolved to accept the dates of the future meetings.

24025. To consider grant applications received from

a) Heydour Parish Village Hall. It was resolved to approve an amount of £450 towards the application made by Heydour Parish Village Hall

b) Heydour Parish Millennium Green Trust. It was resolved to approve an amount of £450 towards the application made by Heydour Parish Millennium Green Trust.

24026. Planning matters: 

a) Current planning applications received from SKDC

S23/2218 – Land of Mere Lane, Aisby – Awaiting Decision

S23/2274 – The Barn, Village Street – Decision: Approved

S23/1856 – Eight Gable, Village Street – Decision: Approved

S23/1609 – Harvest Barn, Green Lane – Decision: Approved

S23/1913 – Land Adjacent to Wildwood, Nightingale Lane – Decision: Refused

S24/0064 – 1 Village Street – Decision: Approved

S23/1924 – Nightingale Lodge, Aisby – Decision: Approved

S23/2300 – South Barn, Village Street – Decision: Approved

S23/2301 – North Barn, Village Street – Decision: Approved

S24/0318 – Oasby Manor, Oasby – Decision: Approved

S24/0127 – Clowder House, Oasby – Decision: Approved

24027. Date and time of next meeting. Tuesday 14th May at 7.00pm

The meeting closed at 8.10pm