2023 Parish Council Meeting Agendas

HEYDOUR with AISBY and OASBY PARISH COUNCIL

ANNUAL PARISH COUNCIL MEETING

Tuesday 16th May at 7.00pm in Heydour Parish Hall

Dear Councillor

I hereby give you notice the meeting of HEYDOUR with AISBY and OASBY PARISH COUNCIL will be held on Tuesday 16th May at 7.00pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

Clerk to the Council:   Rowena Boden    Dated: 10th May 2023

AGENDA for the ANNUAL PARISH COUNCIL MEETING.

1. To elect a Chairman of the Council and sign the Declaration of Acceptance of Office

2. To elect a Vice Chairman of the Council and sign the Declaration of Acceptance of Office

3. To suspend Standing Orders to allow members of the Public to raise questions or concerns.

4. To receive a report from the County Councillor

5. To receive a report from the District Councillor

6. To return to Standing Orders to conduct Council Business.

7. To receive and accept apologies for absence.

8. To receive Declarations of interest for items within the agenda.

9. To approve the minutes of the meeting held on the 14th March 2023 and for the chair to sign.

10. To receive the clerk’s report.

a) Acceptance of Office

b) Code of Conduct

c) Paperwork required by SKDC and time frames.

d) Rise in grass cutting costs 

11. To review Standing Orders (Copy sent in Cllr pack but also on website)

12. To review Financial Regulations (Copy sent in Cllr pack but on website)

13. To approve Insurance for Year 2022-23 (Awaiting quotes)

14. Finances: 2022/23

a)To receive a report of payments, made between meetings, in the financial year 2022/23

Financial Year End 2022 – 2023 balance £6,903.63
Annual Gross Income - £7672.00
Annual Gross Expenditure - £7511.00

15. AGAR 2022/23: To finalise the accounts for the year 2022/23
a) End of Year: Cash book and bank reconciliation as of March 2023
b) Certificate of Exemption: AGAR 2022/23. To approve and give permission for Chairman and Responsible Finance Officer to sign.
c) To receive the Internal Auditors report.
d) Annual Governance and Accountability Return: Section 1, Governance Statement. To approve and give permission for the Chairman and Clerk to sign.
e) Annual Governance and Accountability Return: Section 2, Accounting Statement. To approve and give permission for the Chairman and Responsible Finance Officer to sign.
f) Analysis of Variances. To approve the variances.
e) Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015. To approve the dates Monday 5th June – Friday 14th July 2023.

16.  Finances 2023/24
 a) To receive a report of payments, made between meetings, in the financial year 2023/24

b) To note the payment from SKDC for the precept of £5,000.00 has been received.

c) To review and consider approval of bank reconciliation. (Copy sent in Cllr pack)

17. Grant Funding. To consider and approve Grant Funding for Meliora's Charity. (Grant application sent to Cllr pack).

18. King’s Coronation. To consider and approve extra funding for the King’s Coronation budget.

19. To consider and approve the repair of the noticeboard in Aisby village. (Quotation sent in Cllr pack). 

20.Planning matters: 

a) New – To discuss the planning applications received from SKDC

b) Current

S22/0133 (Winfield) - Byre Cottage, Village Street, Oasby, NG32 3NA – Approved at Appeal 

TRO - Mill Lane, Oasby, 30 MPH speed Limit - Pending decision.

S22/2239 (McSpadden) - 83 Village Street, Oasby, Lincolnshire, NG32 3NB – Granted.

S22/2067 (Wild) - Honeysuckle Cottage Mill Lane Oasby Lincolnshire NG32 3NA – Pending decision.

21. Agree schedule of Parish Council Meetings for 2023/24

11th July 2023 

12th September 2023 

14st November 2023 

9th January 2024

12th March 2024

14th May 2024

22. To consider items for inclusion on the agenda for the next meeting.   

23. Date and time of next meeting 11th July at 7.00pm.