May 2025 Agenda- Annual Parish Council Meeting
HEYDOUR with AISBY and OASBY PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
Wednesday 14th May at 7.00pm in Heydour Parish Hall
Dear Councillor
I hereby give you notice that the meeting of HEYDOUR with AISBY and OASBY PARISH COUNCIL will be held on Wednesday, May 14th, at 7:00 p.m. All members of the Parish Council are summoned to attend to consider and resolve the business to be transacted as set out hereunder.
Clerk to the Council: Rowena Boden Dated: 9th May 2025
AGENDA for the ANNUAL PARISH COUNCIL MEETING.
1. To elect a Chairman of the Council and sign the Declaration of Acceptance of Office
2. To elect a Vice Chairman of the Council and sign the Declaration of Acceptance of Office
3. To suspend Standing Orders to allow:
4. Members of the Public to raise questions or concerns.
5. To receive a report from the County Councillor
6. To receive a report from the District Councillor
7. To return to Standing Orders to conduct Council Business.
8. To receive and accept apologies for absence.
9. To receive Declarations of interest for items within the agenda.
10. To approve the minutes of the meeting held on 12 March 2024 and for the chair to sign.
11. To review amended Standing Orders (Copy sent in Cllr pack but also on website)
12. To review amended Financial Regulations (Copy sent in Cllr pack but on website)
13. To approve Insurance for Year 2024-25
a) Community Action Suffolk (Ansvar) £416.98 (£275.51 last year)
b) Zurich £448.00
c) Clearview - awaiting figure
14. Finances: 2024/25
a) To receive a report of payments, made between meetings, in the financial year 2024/25
|
Payment Date |
Payee |
Amount |
Bank balance C/F £46,807.67 |
|
13/2/25 |
Aldi – stationary via R Boden |
£11.98 |
£46,795.69 |
|
7/3/25 |
Streetscape (6340) |
£41,160.00 |
£5,635.69 |
|
6/3/25 |
Clearview Window Cleaning |
£40.00 |
£5,595.69 |
|
7/3/25 |
Chaps charge for Streetscape |
£25.00 |
£5,570.69 |
|
13/3/25 |
Millennium Green (Grant) |
£450.00 |
£5,120.69 |
|
13/3/25 |
Village Hall (Grant) |
£450.00 |
£4,670.69 |
|
24/3/25 |
LALC Internal Auditor |
£198.00 |
£4,472.69 |
|
24/3/25 |
Heydour Village Hall rent |
£84.00 |
£4,388.69 |
Financial Year End 2024 – 2025 balance £4,388.69
Annual Gross Income - £48,992.13
Annual Gross Expenditure - £48,000.42
15. AGAR 2024/25: To finalise the accounts for the year 2024/25
a) End of Year: Cash book and bank reconciliation as of 31st March 2025
b) To receive the Internal Auditors report.
c) Annual Governance and Accountability Return: Section 1, Governance Statement. To approve and for the Chairman and Clerk to sign.
d) Annual Governance and Accountability Return: Section 2, Accounting Statement. To approve and for the Chairman and Responsible Finance Officer to sign.
e) Analysis of Variances. To approve the variances.
f) Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015. To approve the dates Tuesday 3rd June – Friday 14th July 2025
16. Finances 2024/25
a) To receive a report of payments, made between meetings, in the financial year 2024/25
|
Date of Transfer |
Payee |
Amount |
Bank balance C/F £4,388.69 |
|
1/4/25 |
R. Boden (Month 12) |
GDPR |
£4,158.74 |
|
10/4/25 |
BDG Mowing – 24/1811 |
40.80 |
£4,117.94 |
|
15/4/25 |
LALC ATS |
£144.00 |
£3,973.94 |
|
15/5/25 |
LALC membership (15365) |
£153.54 |
£3,820.40 |
|
22/5/25 |
Cloud next |
59.99 |
£3,760.41 |
|
1/5/25 |
BDG Mowing – 24/1864 |
81.60 |
£3,678.81 |
|
1/5/25 |
R. Boden (Month 1) |
GDPR |
£3,449.51 |
|
2/5/25 |
ICO |
47.00 |
£3,402.51 |
b) To note the payment from SKDC for the precept of £7,950.00 has been received on 3/4/25
c) To note the payment from SKDC for the community cleaner grant of £463.32 has been received on 17/4/25. This gives a total of £11,815.83 on the 9/5/25.
d) To review and consider approval of bank reconciliation. (Copy sent in Cllr pack)
e) To consider the appointment of the Internal Auditor for the financial year 2025- 26.
f) To consider and review the Asset Register.
17. To review policies listed below:
a) Risk Register
b) Risk Register (Financial)
c) Health & Safety policy
18. Internal Audit Recommendations: To receive an update on:
a) Security Compliance Checklist
b) HR committee to conduct clerk’s appraisals
c) ICO certificate on website
d) Land registry of the playground.
19. Clerk’s report. To receive updates between meetings.
20. To discuss the Playground installation
21. To receive an update on the Aisby Sewerage System
22. To receive an update on Quickline Broadband
23. To discuss the Foxdale Battery Storage System
24. Planning matters:
a) New – To discuss the planning applications received from SKDC
|
Planning reference |
Location |
Remarks |
Date |
|
S25/0809 (Peace) |
The Old Forge, 58 Green Lane, Aisby, NG32 3NF |
Proposed single storey rear extension |
Comments by 31st May. |
b) Current
S24/1781 – The Croft, Ancaster Lane, Oasby – Approved Conditionally
S24/1782 – Land Adjacent to The Croft, Ancaster Lane, Oasby – Awaiting Decision
S25/0314 – Trees outside The Old Forge on the Village Green – Approved
S25/0434 – 85 Village Street, Oasby – Approved
25. Date and time of next meeting 9th July at 7.00pm.