May

TUESDAY 7th May 2019 – 18:30
ORDER OF BUSINESS: Parish Meeting, Annual General Meeting, Parish Council Meeting.  Clerks Notes.

Parish Meeting - Parishioners were invited to discuss parish matters and highlight areas of particular note or concern 

Good evening by the Chair of the Parish Council and welcome to everyone.  Firstly, there will be our Annual Parish Meeting with an opportunity to raise any issues

Open floor:

A parishioner raised a query about the appearance of the parish – with particular note to bus stop areas, which have been recently trimmed; it was requested that if resource was available could the parish council consider doing more especially around the Oasby bus shelter and areas of long grass in Oasby 

In addition, it was requested that oiling the benches at shelter would freshen up their appearance.

It was also noted that garden rubbish is appearing on some verges – people possibly using these areas instead of green bins

Regarding the turning out of Aisby - visibility to right is potentially dangerous. It was suggested that a cut back required, however there was some question to ownership of the land.
  
The parish council had arranged mowing around the parish over the previous year.  In addit6ion LCC carry out some cutting.  Parish Clerk to contact BDG Mowing with the plan and map for the current year and also check the schedule for LCC 

The Chair stated that the parish council were not able to afford grass cutting as individuals would do their own lawn areas.  

It was noted that the Church does look lovely 

The Chair agreed to put up new Neighbourhood Watch signage

It was reported that there was a street light on constantly in Oasby – Parish Clerk to report
Feedback was given regarding the recently held Red Cross First Aid awareness raising course.  There were 20 people in attendance.  Many thanks given to Meliora for coordinating the session.

There being no further comment the Parish Meeting closed.


Annual General Meeting 
1.    Welcome to all in attendance by Chair Cllr Peace
2.    Results of Uncontested Parish Election 
The Parish Clerk reported that as there were five people standing for election to the parish council at the elections on 2nd May, the election was uncontested and all were duly elected.
3.    Election of Chairman & Vice Chairman  
Cllr Peace was proposed as Chairman by Cllr Kennedy, and was seconded by Cllr Turner
Cllr Ballam was proposed as Vice Chairman and seconded by Cllr Turner.  
4.    Apologies for absence 
none received
5.    Review and approval of AGM minutes 8th May 2018 
The notes of the Annual General Meeting that was held on 8th May 2018 were agreed as a true record and signed by the Chairman
6.    Clerk’s report to include financial update 2018/19
The Parish Clerk gave a summary report which included the summary of the annual accounts for 2018/19.  The closing balance of the accounts as of 31st March 2019 - Bank statement No.85 showed a balance of £8161.13.  A bank reconciliation to 31 March 2019 takes account of uncleared cheques to 31/03/19 means the parish council have a carry forward to next year of £8025.92   he accounts have been examined by an internal auditor, with only minor comments received.  The Parish Clerk will implement suggestions as required.  The accounts statement will be published on the parish council website and the required submission made to the external auditor by 1st July 2019.  The council accepted the accounts.
The Parish clerk reminded all new Councilors that their DPI forms and Acceptance of Office forms should be completed and returned to SKDC by Tuesday 21st May.  The Clerk agreed to submit these prior to holiday.
Election Expenses – the forms need to be completed and returned to SKDC even if there is a nil balance.  These forms should be returned by the specified date
Internet banking – the parish clerk will bring the required forms for signature to the next meeting of the council. 
7.    Chairman’s report 2018/19
Cllr Peace gave the following report:
First, I would like to introduce our new clerk Wendy Moore. Wendy has served as parish clerk elsewhere and has settled into Heydour well. Wendy's contact details can be found on our website and council notices.
The year just gone has been both routine and interesting. Routine in that the Parish Council has dealt with its regular responsibilities such as Playground inspection and maintenance, Budget management and auditing, Risk assessment, Bus shelter maintenance, Grass cutting.  Non routine activities have included:
Being requested to enter into a grass cutting contract with LCC. The PC declined to do this, preferring to decide to formulate its own plan taking into account LCC safety cutting.
Planning application for caravan storage
Adoption of vintage telephone box for Aisby
Councillors - two people resigned from PC at the year end. I would like to register my thanks to both Alison Kennedy and Steve Pask for their active and practical contributions to the parish over several years. Thanks also to Pippa Kennedy, Lee Balaam and Nick Turner for their help, advice and contributions.
Financial Grants
Grants to parish-based charities included Meliora's, the village hall, the church and Millennium Green.
Precept - The parish precept is set at £54 per household. This has remained unchanged for several years now and provides for the normal budget activity plus an amount for unforeseen items such as the diseased protected sycamore tree in Aisby.
Finally I would like to thank everybody in the parish who has made a contribution of any kind to the well-being of the three villages in the past year.
Richard Peace - 455547 
8.    Cllr Hill.  LCC update:
Cllr Hill reported that the planning application     S18/0944 – Cold Harbour appeared to be stuck with DC.  Cllr Hill has objected to this application.  It was also noted that Welby Parish Council raised concerns about the application.  Cllr Hill introduce the new District Councillor - Cllr Trotter.  
9.    Review and adoption of: 
-    Standing Orders, 
-    Risk Management Policy, 
-    Donations Policy, 
-    Code of Conduct, 
-    Data Retention Policy, 
The Council agreed all the above policies.
Asset register (Asset register to be agenda item at next meeting).
There being no further business, the Annual General Meeting closed.


Parish Council Meeting 
Diane Hansen – Long Term Plan for NHS Services in Lincolnshire - cancelled
1.    Declarations of Interest 
none received
2.    Apologies for Absence 
none received
3.    Approval of minutes:  28th February 2019, 12th March 2019
Minutes were duly approved and signed by the Chair Cllr Peace
4.    Results of District Council election – Lincrest Ward.  2nd May 2019istrict Council, it was noted that Cllr Trotter was elected to Lincrest Ward.  Cllr Peace offered congratulations to Cllr Trotter
5.    Notice of European Parliamentary Election – 23rd May 2019
It was noted that there will be a European Parliamentary Election on 23rd May 2019.  Clerk to publish relevant notices.
6.    Invite Public Discussion on Agenda Items 
7.    Planning Applications 
A question was raised about the parking requirements of the Houblon Public House.  It was noted that there was public parking with no restrictions on the street.  It was also noted that the pub is closed temporarily due to ill health
Highways Updates 
Cllr Hill reported that the Grantham  bypass now has the go ahead, with two objections having been withdrawn.  Funding in all in place.  
Cllr Hill stated that due to the mild winter plus the extra funding received, pot holes are being repaired swiftly.  It was reported that there was a hole on Kings Rd. – Cllr Hill to follow up regarding potential weight limit restrictions.  Farm vehicles are potentially causing damage to road surface, during loading.  Discussion if the road has previously had a restriction – no recollection. 
8.    Update Telephone Box 
Dean reported that disappointingly the movement is of the box is proving difficult.  No quotes have to date been received for relocation.  Dean has volunteered his services and remains committed to do the work.  Cllr Peace to follow up with XT Connect and check disconnection
9.    Clerks Report 
The Parish Clerk gave a summary report which included the summary of the annual accounts for 2018/19.  The closing balance of the accounts as of 31st March 2019 - Bank statement No.85 showed a balance of £8161.13.  A bank reconciliation to 31 March 2019 takes account of uncleared cheques to 31/03/19 means the parish council have a carry forward to next year of £8025.92   The accounts have been examined by an internal auditor, with only minor comments received.  The Parish Clerk will implement suggestions as required.  The Council expressed their thanks to Carol Hatcliff for her time and agreed a £50 donation.  The accounts statement will be published on the parish council website and the required submission made to the external auditor by 1st July 2019.  The council accepted the accounts. 
Expenditure for discussion:
-    Insurance renewal for laptop - £98.00 – the council agreed this was not required. 
-    BDG Mowing - £40.00 - agreed
-    PC Insurance renewal - £419.86 - agreed
-    Donation Request: Meloria Adlercron’s Relief in Sickness Charity - £209.00 – agreed


10.    Correspondence received:  
-    LALC Questionnaire – Community Collaboration and clustering – the council discussed this and the Clerk agreed to complete and return to LALC
-    LALC Training programme, Networking Day, e newsletter and AGM – the Parish Clerk raised the various items from LALC
-    Vacancy for councilor.  Cllr Peace noted that there is a vacancy for one Parish Councillor and that an individual had expressed an interest.  Parish Clerk agreed to confirm the procedure prior to the next meeting and an agenda item.  
-    LCC Updated Street Lighting Policy – revised information had been received from LCC and circulated to councillors
11.    Agree schedule of meetings for 2019/20
It was agreed that meetings will take place on the second Tuesday of odd numbered months (July, September, November, January, March).  Meetings will usually be held at 6.30pm.  The agreed to send the dates around and publish on the website.  

There being no further business, the meeting closed.

Wendy Moore.  Telephone 07496 582438